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Attendance Management

Steedos Attendance Management System is an efficient and modern attendance management software, designed specifically to meet the attendance management needs of various enterprises. Developed on the Steedos low-code platform, the system not only inherits the platform's flexibility and high customizability but also supports private deployment, ensuring absolute security and privacy of enterprise data.

Overview​

Core Features​

  1. Attendance Rule Configuration: Customizable attendance rules to cater to various working hours, shifts, and holiday arrangements.
  2. Clock-in Management: Supports various clock-in methods, including mobile device clock-in and location-based clock-in, catering to both fixed and mobile workspaces.
  3. Leave, Outing, and Business Trip Management: Comprehensive management of leave, outings, and business trips, including application, approval, and recording.
  4. Data Statistics and Analysis: Automatic aggregation and analysis of attendance data, providing clear attendance reports for the management.
  5. Automatic Report Generation: Capability to generate daily, monthly, and annual attendance reports as needed.

Key Highlights​

  • Based on Low-code Platform: Leveraging the Steedos low-code platform, the system is highly customizable, quickly adjustable, and can be extended to meet specific needs.
  • Support for Private Deployment: Recognizing the importance of enterprise data, offers private deployment options ensuring data is stored exclusively on the enterprise's servers.
  • Integration Capabilities: Seamless integration with other enterprise systems, such as HR systems, payroll systems, etc., ensuring uninterrupted data flow.
  • User-friendly Interface: A clean and intuitive user interface ensures ease of use for both employees and management.

Attendance Configuration​

Setting Attendance Rules​

Attendance rules are fundamental to ensuring employees clock in and out on time. With the Steedos Attendance Management System, you can:

  • Set standard working hours.
  • Define tolerance periods for lateness and early departures.
  • Set calculation methods and strategies for overtime.

Configuring Attendance Intervals​

For companies with shift systems, setting attendance intervals is crucial. Within the Steedos Attendance Management System, you can:

  • Create multiple shifts, such as morning, afternoon, and night shifts.
  • Define specific start and end times for each shift.
  • Set rest periods and durations for each shift.

Holidays and Special Dates​

Setting public holidays and special dates ensures employees adhere to different attendance rules on these dates. Features include:

  • Marking public holidays and company-specific significant dates.
  • Defining specific attendance rules for these special dates, such as whether clock-ins are needed or if working hours are counted.
  • Quickly viewing upcoming special dates to ensure management and employees are prepared in advance.

Clock-in Management​

Configuring Clock-in Methods and Locations​

To ensure clock-in accuracy, companies can set valid ranges or locations for clock-ins, such as office buildings, factories, etc.

Mobile Device Clock-in​

For employees who often travel or work remotely, Steedos offers a mobile device clock-in feature:

  • GPS Location Clock-in: The system records the exact location of the employee during clock-in, ensuring they are at the specified work location.
  • Photo Clock-in: Employees can clock-in by taking a photo of their working environment as proof.
  • Network IP Clock-in: Allows employees to clock-in within a specified network IP range.

This feature requires the installation of related Steedos apps on the employee's mobile device, ensuring the app can access location, camera permissions, etc.

Handling Clock-in Anomalies​

Clock-in anomalies refer to situations where employees do not clock in according to stipulated times or locations, including but not limited to tardiness, leaving early, and missed clock-ins. In Steedos:

  • The system automatically flags and logs clock-in anomalies.
  • Administrators or superiors can view an employee's clock-in anomaly records.
  • Employees can provide valid explanations or evidence for their anomalies.
  • Depending on company policies, clock-in anomalies might impact an employee's attendance statistics and performance evaluations.

Leave, Outing, and Business Trip Management​

Setting Leave Procedures​

To standardize and streamline the leave-taking process, the Steedos Attendance Management System offers comprehensive leave procedure settings:

  • Setting Leave Types: Define different types of leaves, such as personal leave, sick leave, annual leave, etc., based on company policies.
  • Leave Duration Calculation: The system can automatically calculate the leave duration or allow employees to input manually.
  • Reminders & Notifications: Upon an employee's leave application submission, the system can automatically notify the approvers or relevant departments.

Applying for Outings and Business Trips​

Outings and business trips are also integral parts of attendance management. Steedos offers a streamlined application process:

  • Reason for Outing/Business Trip: Employees need to provide specific reasons and estimated times for outings or business trips.
  • Associated Documents: Employees can upload related documents or images, such as a business trip plan or meeting notice.
  • Location and Route: For business trips, employees also need to provide the destination and the planned route.

Approval and Status Tracking​

To ensure compliance, the Steedos system offers a clear approval workflow for leave, outing, and business trip applications:

  • Defined Approvers: Determine who in the organization has the authority to approve such requests.
  • Approval Procedures: Specify the approval flow, i.e., how the application moves from one approver to the next.
  • Notifications & Reminders: Once an application is approved or rejected, the system will send notifications to the relevant parties.

Summary​

In the modern working environment, attendance management is crucial to ensuring productivity and employee satisfaction. Steedos Attendance Management System offers a comprehensive suite of features tailored to meet the needs of diverse enterprises, ensuring that both employees and management can maintain a harmonious working relationship.